9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways working with an external business to handle payroll tasks such as consolidating payroll information, determining wages, handling tax regulations, administering worker benefits, and ensuring prompt payroll.

Outsourcing payroll not only conserves businesses time but also makes sure compliance with legal requirements. Outsourcing to a payroll specialist can assist avoid problems that occur with internal payroll, like remaining up to date with changing tax laws or by hand repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with easy to use interfaces, seamless combinations with personnels and accounting software application, and scalability to meet the needs of businesses of all sizes. These functions ensure total payroll management, whether you’re managing a couple of employees or a worldwide labor force.

Security and Compliance

Each solution was examined for its capability to secure delicate data and make sure compliance with ever-changing tax policies and labor laws. Strong security procedures and updated compliance qualifications are necessary for minimizing risks and preventing charges.

Customer Support

We considered the schedule of responsive customer support, training resources, and continuous assistance to ensure businesses can count on their picked payroll provider. Comprehensive support assists avoid payroll mistakes and fixes problems promptly when they emerge.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with market recognition and third-party audits, to validate each tool’s performance and credibility. A strong reputation suggests a performance history of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of business on these variety of criteria, we have created the supreme list for the best payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a comprehensive option for handling international payroll and employment, making it perfect for services of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both global staff members and professionals in over 180 countries.

Playroll offers an International Payroll Management service that offers services full control and versatility to incorporate their preferred payroll suppliers per area, without any need to rip and replace their present set-up at great time and expense. The services include GP Analytics, an effective tool for tracking and envisioning payroll data from across the world. GP Manager combines international payroll processes in addition to sophisticated analytics features, to give you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide employment services, focusing on in-house legal knowledge.

Key Features Overview

– Consolidating global payroll processes into one central center while providing versatile integrations with existing vendors and in-house operations.

– Map payroll information from any data source, featuring integrations with leading accounting software application.

– Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying staff members through different suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low implementation costs, saving time and resources.

– No require to replace existing payroll operations or trusted local service providers.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance features with digitized audit routes.

– Access to experienced client support for companies of all sizes.

– Dedicated assistance available at no extra cost.

Cons

– Limited combination alternatives with third-party HR tools, though more choices are constantly being added.

Truly Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with complete combination with existing payroll companies and systems.

2. Paylocity

Paylocity is understood for its versatility, providing a comprehensive outsourced payroll service suitable for mid-market organizations. It also supplies a suite of HR and workforce management solutions, consisting of benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a learning curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited global payroll abilities

– Customization may require technical competence.

3. Gusto

Gusto is an easy and affordable payroll outsourcing service, particularly suited for small companies. Known for its transparent pricing and ease of usage, it likewise provides advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for organizations with a large, intricate labor force.

– Only offered for U.S.-based workers and professionals.

– Personalized assistance is just readily available at greater tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for new organizations compared to some rivals.

4. ADP

ADP, established in 1949, is a trusted international payroll solution especially designed for large enterprises. It provides powerful multi-country payroll software application, in addition to innovative analytics for thorough insights into payroll information.

– Global payroll solutions

– Tax policies compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer care with payroll experts.

– Automates tax filings, payroll estimations, and makes sure compliance with policies.

– Gets in touch with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Service charges for tax filings, year-end reports, and specific features.

– Initial setup can be lengthy and may require comprehensive training.

– While assistance is available 24/7, action times and quality may vary.

5. Paychex

Paychex is a popular choice for little to medium-sized companies, using a range of payroll and HR services. Its instinctive platform ensures easy management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced functions come at an additional cost

– Reports and modification options can be limited

– Occasional delays in client support response times

6. Square

Square’s payroll services are ideal for little companies, specifically those currently utilizing Square for payments, offering simple combinations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless combination with Square POS

– Competitive rates, particularly for small companies with per hour employees.

– Simple and user-friendly design

Cons:

– Lacks innovative HR tools and benefits administration that larger business might require.

– Best fit for retail, restaurants, and small service-based organizations, but might not be ideal for highly intricate payroll requirements.

– Payroll reporting functions are more standard compared to competitors.

– Only readily available for companies running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out option that combines payroll with sophisticated HR services, ideal for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax policies

Pricing:

– Can incorporate with HR, labor force management, and accounting software application.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides detailed analytics into payroll trends, labor costs, and compliance risks.

Cons:

– Can be too complex for small companies with a steep knowing curve.

– Might be more expensive than some easier payroll options, particularly for small businesses with tight budgets.

– Some companies may find particular features require IT support or extra modification efforts.
– Some users report inconsistencies in client service action times and concern resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it a perfect choice for small companies with per hour and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized organizations than little groups.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ workers, which may not match all business structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that supplies effective payroll options and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom pricing based on the scope of the company.

Pros:

– Employees can manage their own payroll, benefits, and tax documents.

– Offers detailed features to safeguard sensitive staff member data.

– Advanced analytics supply important insights into workforce costs, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be costly, specifically for little or midsize services.

– New users might need significant training to fully make use of the platform.

– Some users report that workflow customization and reporting choices have restraints.

– While customer support is readily available, some users experience slow reaction times or trouble fixing intricate problems.

– Compared to competitors, Paycom has fewer integrations with other organization software, needing more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll options offered, how do you pick? As a primary step, it’s important to take your organization’s size and needs into factor to consider. Small companies might prefer a simpler, cost-effective service, while bigger organizations need more thorough services.

Ensure the provider integrates smoothly with your existing HR services, accounting tools and internal workflows to lessen disruptions. A service that takes months to adopt can substantially affect your company – look for suppliers that use quick and easy onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are devoted to providing customized client service, for businesses of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software with hands-on assistance. All in the name of making global payroll and expansion truly simple.